Maintenance, minor works and projects in one

Fieldmagic offers a complete platform to manage your field service jobs. The platform supports 3 different types of jobs:

• Minor Works (Do & Charge)
• Recurring Jobs
• Projects Jobs

Each of these job types has their own workflows enabled within the system, and are configured to provide insights around service and financial performance at a technician, client and organisation level.

Minor Works

A minor works job is is a simple job type that is often referred to as a ”do and charge” or “call out” job if it is based on time and materials, or a fixed price job if based on a fixed amount. Minor works jobs allow technicians and users to log billable or non-billable time or materials against the job from:

• Within the job record within the platform itself
• The Fieldmagic mobile technician app

Time and Materials Tracking

The mobile app provides a simple start/stop mechanism for tracking time against jobs.

In addition, materials can be attached to the job from the existing product catalogue, or as once off purchases, with the ability to attach receipts to the job as proof.

Once the technician marks the job as complete, an invoice can be generated in the office. This automatically invoices the correct amount based on the time and materials, or the original fixed price quote, depending on the billing method selected.

Recurring Jobs

Fieldmagic offers a full maintenance management platform, and the maintenance jobs are one of the components of the platform. As part of the maintenance scheduling platform, Fieldmagic provides:

• The ability to schedule maintenance at multiple intervals per site for each discipline or department.
• Standards and asset checklists definable on a per maintenance schedule type. For example, if you have a set of checks that need to be performed on fire inspection panels at given intervals, the system will automatically prompt the technicians to complete those checks in accordance with the standards.
• The ability to log time and materials against maintenance jobs, and optionally bill those jobs.
• The ability to define scheduled invoicing for those clients that prefer to pay for their maintenance at regular intervals in order to spread the cost of maintenance over time.

Finally, if any issues are found during maintenance, the technician has the ability to log billable time and materials as needed, or log the issue for quoting. The office user can then generate a quote directly from the maintenance job, which can then be converted into a billable minor works job once approved.

Managing Projects and Multi-stage Jobs

When you need more than just simple job management, Fieldmagic provides a full staged project management platform, including configurable project templates.

Fieldmagic provides unrivalled flexibility when it comes to how you manage your projects. With simple, easy to use project gantt templates, you can define as many tasks and milestones as you need.

Key Features

• The ability to define as many different types of project templates as required.
• The ability to define within a project template, a series of tasks and milestones, with the ability to include task and milestone dependencies.
• The ability to define the necessary skills required per each task. This ensures that when the project is scheduled, when scheduling the individual tasks that only relevant technicians can be scheduled based on their skills.